How to Migrate Exchange to Office 365? Reliable & Easy Solution

How to Migrate Exchange to Office 365? Reliable & Easy Solution

Since cloud computing is increasing by the day, more and more businesses are planning Office 365 migration from Exchange.

Due to the Covid19 pandemic and the work from home situations, on-premise servers were not an ideal service which is why users started moving to the cloud.

Those who had Exchange On-Premise servers have switched from Office 365, and some are still planning for it.

Office 365 is most user’s choice due to its communication, collaboration, & productivity abilities.

However, migrating from one platform to another can be a headache and causes frustration on another level.

So, if you want to perform Office 365 migration from Exchange 2016, you should take help from the expert solution, i.e., Exchange to Office 365 Migration Software.

If you want to go for the manual methods, here are some factors that need to be kept in mind while choosing the migration type as listed below:

  • How long does this Migration take?
  • What is your budget for Migration?
  • How many mailboxes do you want to migrate?
  • What is your existing email system?
  • Which Exchange version have you been using till now?

Let’s now take a look at those manual methods.

Three Different Manual Techniques to Perform Office 365 Migration from Exchange

There are three methods that you can go for if you have the required technical expertise or assistance.

These techniques are time-consuming and hard to learn by a novice user. So if you are technically weak, it is suggested not to go for these methods without expert assistance.

Also, make sure you have all the answers to the questions asked below and then perform the Migration.

The three methods for Migration are:

  1. Cutover Migration
  2. Staged Migration
  3. Hybrid Migration

We will go through a brief of these techniques to migrate Exchange 2016 to Office 365.

Let’s jump into it!

Method 1 – Export Data Using Cutover Migration

A cutover migration is an easy technique to be used which is designed for small business types that have less than 1000 user mailboxes. You can use this technique to migrate data rapidly and all at once.

There may be times when this method may not work correctly, even for small businesses, with huge mailboxes. In such a case, it can take a lot of time to complete the migration process.

Method 2 – Office 365 Migration from Exchange Using Staged Migration

With the help of Staged Migration, everything will be moved in batches. It means that all the resource mailboxes and the users will be transitioned in batches from Exchange 2003 and 2007.

Businesses of medium sizes having around 2,000 mailboxes can use this technique. Using this technique, you can move mailboxes in batched over a certain period.

What it needs is the use of the Directory Synchronization tool to replicate your accounts.

Method 3 – Migrate Exchange 2016 to Office 365 Via Hybrid Migration

This method for Migration is the most flexible one but also the most complicated. Hybrid Migration is used by huge enterprises wherein the admin has to create a hybrid Exchange Server deployment by building coexistence between the Exchange Server and Office 365.

After that, the integration of Office with Exchange server is possible along with the existing Active Directory.

How to Migrate Data Effortlessly and Effectively?

Using the software mentioned in the beginning, you can perform a safe, quick, and painless Office 365 migration from Exchange.

The software allows you to perform the migration process without any failure and with the original folder hierarchy as in the source platform.

There are various features that the tool has to offer, making this process easier that are we are going to explain later. Let’s first find out the steps of the software.

  1. Run the tool and go to the Setup tab to choose Source as Exchange and Destination as Office 365.
enter source and destination users
  • Choose the categories you want to move and mark the Date-Filter option to set dates for selective Office 365 migration from Exchange 2016 in Workload Selection.
  • Enter the details for your Exchange account in the Source window and press the Validate button then hit Next.
Source screen
  • Fill in the admin credentials for Office 365 in the Destination window, Validate it and click on Next.
Office 365 as destination
  • Now, select the Fetch Users or Import Users option to fetch the user mailboxes.
  • Here, set priorities for users to be exported before others, Validate the accounts and hit Start Migration option.
Validation Completed

Your data will be moved in a few seconds or minutes at most.

Features Offered by the Tool to Perform Office 365 Migration from Exchange

  • Use the Date-filter to set dates for a certain time period to export data selectively
  • Migrate multiple user mailboxes simultaneously in a single shot
  • Newly arrived data migration via Delta Migration by rescanning mailboxes
  • Check the status of the ongoing process via inbuilt dashboard
  • Option to Re-run the entire migration process if needed
  • Retry failed items if any data is skipped or failed during first process
  • Concurrent Migration option for batch migration to improve efficiency

Ending Note

It is not an easy process to perform Office 365 migration from Exchange if you do not have the technical expertise and choose the manual methods for migration.

The need for migration arose due to the pandemic situation and now it is growing widely. For a quick migration, we have also explained the working of a tool that can be used to migrate data easily.

How to convert EML to PDF? {Smart Techniques}

How to convert EML to PDF? {Smart Techniques}

Many users today are looking for the best way to convert EML to PDF. Are you among them? Well! Don’t worry, as this technical guide will provide you with the best solutions for converting EML emails to PDF files. You can use this technical guide to open EML files in PDF or convert .eml to PDF without using any software.

Begin with the user query:

“Hi, I’m David. I need to convert EML files to PDF because I need to show some of my emails in EML format in a presentation. Please advise me on the best way to do this conversion.”

Before we begin, let us define .eml and PDF file formats. First, let’s define the EML file format:

How to open EML files?

Electronic Mail (EML) saves emails in plain text format to be easily imported into other email applications. Outlook, Mozilla Thunderbird, Apple Mail, Windows Mail, and Windows Live Mail support EML files.

What is a PDF file?

This format allows you to store text, images, hyperlinks, videos, and fonts in one file without changing the file or data hierarchy. It is a very compatible file format that can run on any platform, which is a plus. Adobe created the PDF file concept. 

It saves files in various formats with an unlimited number of fonts and images. The lightweight e-books are created in PDF.

Why would someone want to convert an EML file to a PDF that includes attachments?

There are several reasons for converting an EML file to the PDF file format, several of which are listed below:

To save email messages as PDF files for future reference.

PDF is the most portable and independent file format available, and you can access virtually any operating system.

Converting emails to the PDF file format enables offline access to those emails.

By incorporating encryption and other useful features such as a watermark, the PDF format ensures safety and security.

Methods for converting the EML file format to the PDF file format

There are two distinct methods for converting an EML file to the PDF file format, namely,

  • Manual Methods
  • Professional Approaches

Let’s begin by manually converting the EML file to the PDF file format.

Methods for manually converting an EML file to a PDF file

Manual techniques are those in which users perform all steps manually, without the assistance of utilities. However, these procedures are excessively lengthy and time-consuming. Apart from that, these are entirely free methods for converting EML file to PDF without using any software.

Therefore, without further ado, let us begin the process of conversion.

Utilize the Thunderbird email client to save emails.

A Windows user can easily install the Thunderbird email client with the ImportExportTools extension to convert all of your email items to the PSF file format. Hence, in addition to this, one may use the methods, but we will provide you with all the high-quality methods for converting the EML file.

To convert an EML file to PDF format, follow these steps:

For the folder in question:
  1. Install the Thunderbird ImportExportTools extension initially.
  2. Select the Inbox, Draft, Sent, or Trash folder and then click the right mouse button.
  3. Select ImportExportTools, followed by Export all messages in the folder.
  4. Then, choose the PDF format.
For the Messages you’ve chosen:
  1. To begin, select the desired messages.
  2. Select those messages by right-clicking on them.
  3. Then, click on the PDF option.
  4. To begin, click the Browse button.
  5. Choose a location for your messages to be saved from converting multiple EML files to PDF.
  6. Finally, select the folder you’ve chosen and then the PDF format.

By carefully following these steps, you can convert their EML files to the PDF file format. However, what if these manual methods fail? Therefore, continue reading to learn how to deal with this situation effectively.

What to do if Manual Methods Fail to Convert Multiple EML Files to PDF?

This method may occasionally fail when the user wishes to convert an EML file to a PDF file with attachments. Additionally, users must drag and drop each email into their Thunderbird account if they wish to convert their emails to PDF files. As a result, the user requires an alternate method to perform this conversion in this case.

Now, we’ll discuss the second and alternate method of performing this conversion, namely, through Professional Methods.

Professional methods for exporting multiple EML files to PDF

The professional method is one of the most frequently used practices by professionals when exporting EML file to PDF. Here it is suggested to use EML to PDF Converter to convert their emails to the PDF file format by following the steps below:

  1. Install and run the utility.
  2. To add a file, click the Add File button.
  3. Then, add the files you desire.
  4. Then select PDF as the saving option.
  5. Save the changes by clicking the Save button to convert multiple EML files to PDF.

Note: After completing all of these steps, one can convert their EML files to PDF format.

Why do we prefer Professional Techniques over Manual Techniques?

Professional conversion methods facilitate a great deal of independence in the conversion process. Thus, the advantages of professional tools include the following:

  1. It is also simple to convert EML files to other formats such as EMLX, PDF, PST, MBOX, MHT, and HTML.
  2. It enables bulk email conversion. As a result, users are no longer required to use the drag and drop method.
  3. Additionally, users can convert EML files to PDF format with attachments.
  4. In comparison to manual methods, this utility is simple to use.


This technical guide will teach you how to convert EML to PDF with attachments. This guide covers two of the most efficient methods for converting email formats: manual and professional techniques. When the user does not wish to convert their essential emails manually, it is suggested that they use EML Converter. Thus, utilizing these tools to perform this conversion efficiently makes the conversion more secure and robust.

How to Import an OLM File into Apple Mail? | Step-by-Step Instructions

How to Import an OLM File into Apple Mail? | Step-by-Step Instructions

If you’re looking for a way to import OLM to Apple Mail, you’ve come to the right place. This article will show you how to import Outlook Mac OLM to Apple Mail, including emails, formatting, attachments, and other essential items. Before beginning the process of migrating OLM to Mac Mail, gain a basic understanding of the process, which will be highly beneficial to our valued clients.

The write-up consists of:

  • Standard Method to Migrate Outlook OLM to Apple Mail
  • Automated Technique to Import OLM Files to Apple Mail [Highly Recommendend]

Why Would Someone Want to Convert OLM into Apple Mail?

 When a user exports data from Outlook 2011, 2016, or 2019 for Mac, an OLM file is created. Emails, tasks, notes, contacts in the address book, events, Calendars, Journals, and other items are all saved. Apple Mail is the standard email client for Mac OS. It is available without charge and supports various protocols for sending and receiving email messages, including SMTP, POP3, Exchange, and IMAP. As a result, many users are looking to switch from Mac Outlook to Apple Mail as their email client. To Open OLM Files on Mac, users without Outlook will get stuck in between, therefore transferring OLM to Mac Mail will be a better option.

Method to Import OLM to Apple Mail/Mac Mail

 There is no direct manual solution to migrate an OLM file into Apple Mail. However, if you want to export an Outlook Mac OLM file to Apple Mail manually, you should migrate the OLM file to an Apple Mail-supported file format like MBOX.

Also, read: On-premise Exchange Vs Office 365

Convert OLM to Apple Mail – The Tradition Method!

 Here’s how to transfer Mac Outlook to Mac Mail step by step:

1. On your Mac, open Microsoft Outlook. Select the mailbox you want to transfer to Mac Mail.

2. Drag the mailbox to your desktop. It will save in the MBOX format.

3. Repeat this procedure for all required Mac Outlook 2011 and 2016 mailboxes. Place all MBOX files in one folder.

4. Then, open the Apple Mail email client. Go to File>>Import Mailboxes to get the Mailboxes.

5. There will be a new window open. Users must select the data file type of the source file here. Select the MBOX format option and click Continue.

6. Find the folder that contains all MBOX files. Select to continue with the OLM file import to the Apple Mail process.

7. A new window will display all MBOX files. Uncheck the box next to the mailbox name if you don’t want it converted.

8. To continue, click the Continue button. Mac Mail will import all emails from the selected mailboxes. These files can be found in the Import folder of its mailboxes, according to a message.

Manual Method’s Drawbacks

 The above manual solution for importing OLM files into Apple Mail has the following drawbacks:

  • It takes a long time to complete the manual process.
  • This solution is tedious due to repetitive actions.
  • It does not allow for email migration on a case-by-case basis.
  • Some technical knowledge was required.
  • Converting OLM to Apple Mail is a time-consuming process.
  • Bulk conversion of OLM files to Apple Mail is ineffective.

Because of the Manual Method’s disadvantages, users prefer to use a third-party commercial solution, which is more convenient and reliable.

Another Way to Convert OLM Files into Mac Mail

 A variety of third-party tools are available to help with the migration of OLM to Apple Mail. OLM to MBOX Converter for Mac software is a popular third-party tool. This tool makes importing OLM files into Apple Mail a simple and effective process, making the conversion process easier for the user.

How to Run the Tool?

  • Start the tool on any Mac Machine of OS version 10.8 Mountain Lion.
  • Add OLM File from the system to the software panel using any of the two different Add buttons. Then press the Next button. 
  • Now, choose any desired folder and again press the Next button. 
  • Further, a new tab with multiple saving options will display on the screen. Select the IMAP option and enter Apple MAil Account details to the required field. 
  • Then, finally, press the Export button to initiate the process of migrations. 


  • Supports Batch conversion of Outlook OLM files to Mac Mail.
  • Migrate OLM Outlook files with all the attachments.
  • Preserves folder hierarchy of Outlook email data
  • Allows you to convert both files and folders.
  • Import any size of OLM files into the Apple Mail account.
  • Allows you to export emails selectively using the date filter option.


In conclusion, we’ve covered two methods for converting OLM files to Apple Mail in this article. Furthermore, if the user wants a quick and perfect solution to bulk import OLM files to Apple Mail, the professional solution—OLM Converter—is recommended. It converts files 100 percent of the time without changing their structure. Now it’s up to the users to decide which method is best for them.

On-Premises Exchange Vs Office 365 {Detailed Explanation}

On-Premises Exchange Vs Office 365 {Detailed Explanation}

Are you looking for a detailed comparison on On-Premises Exchange vs Office 365? Then you have right it. We all are always looking for the best, aren’t we?

That’s why you are here too.

“Should I purchase a new server or migrate my email to the Cloud?”

This question revolves around the mind of every person who wants to migrate his data from one platform to another. Whether it is On-Premises Exchange or Office 365, both have established their value in the market. 

Undoubtedly, they both are the most prominent email platforms globally but depending on your business type. One will prove to be better than the other. 

Are you too confused about Microsoft On-Premise Exchange vs Office 365? 

But you don’t need to worry anymore. We’ve got everything figured out. 

In this blog article, we will analyze all elements of On-Premises Exchange VS Office 365, including their benefits and drawbacks, so that you can make an informed decision.

However, before learning more about On-Premises Exchange and Office 365 and selecting what you want, you need first to understand your company’s needs and expectations.

Some of the factors can be:

  1. How much does it cost to manage the on-site resources?
  2. What type of business does your organization run?
  3. And what is the total expenditure on hardware and software resources?
  4. What kind of benefits Exchange Server on-premises or Online will give?
  5. For how long do you need an application?

Let us now discuss On-Premises Exchange and Office 365 in detail.

What Exactly Is On-premises Exchange?

On-premises Exchange, as the name implies, keeps the Exchange Servers on its premises. It is possible to obtain it by acquiring a client access license. You’ll need enough hardware with Exchange installed for this.

How can On-Premises Exchange benefit you?

  1. It provides complete control over Exchange, allowing the user to modify specifications or settings and quickly manage mailboxes and other items as needed.
  2. Server upgrades, restarts, backups, and shutdowns may all be scheduled and carried out at your leisure.
  3. Exchange Data is entirely in your control, and you know exactly where it is.

Why should you not go for Exchange On-Premises?

  1. Significant expenditure is required at the early stage of installation.
  2. Technical competence is required to manage the DNS Services, Firewalls, and Active Directory for On-premises Exchange Server.
  3. To administer the mailboxes, prohibit illegal access, and restore lost or corrupted mailboxes, an on-site Exchange Administrator, is necessary.
  4. The cost of maintaining and updating hardware and software is exorbitant.
  5. Any failure or disaster to data at Exchange will be entirely the organization’s responsibility (if On-premises Exchange is used).

So, since we have now understood On-Premises Exchange, let’s now move to Office 365? And let’s have a quick overview of Microsoft exchange on-premise vs. Office 365.

Office 365 is a subscription-based cloud-based Software as a Service. Users can subscribe to the plan based on their needs.

There are several Office 365 options available, including Office 365 Home, Office 365 Personal, and Office 365 Education.

Benefits of Office 365: 

  1. With Office 365, users may access various services such as hosted Exchange Server, SharePoint, and Skype for Business Server, among others.
  2. Users will always receive the most recent version; there is no need to upgrade all the time. No need to pay for updates.
  3. There is no need to spend on hardware installation at the start.
  4. Office 365 services are available everywhere there is a network connection.
  5. Office 365 is cost-efficient as there is no need to maintain anything.

Disadvantages of Office 365:

  1. Users are unaware that Microsoft has data centers located all over the world. As a result, consumers are unaware of the location of their data.
  2. Office 365 has a problem with archiving mails.
  3. While Microsoft is the most dependable client for data storage, there is some risk of unauthorized access and worry about data integrity, so significant companies are hesitant to use Office 365.
  4. Data migration needs the aid of a third party.

Note: Whether you choose On-Premise Exchange or Office 365, You can use a third-party tool for all your needs. Still, you might want to migrate from Office 365 to On-Premise Exchange and vice versa. But, How will you do it?

Hence, you can go for a professional tool- Exchange to Office 365 Migration Tool. Using this tool, you will quickly move your emails, calendars, contacts, etc., to another platform.

Last words on: On-Premises Exchange Vs Office 365

Whether you choose On-Premise Exchange or Office 365 is mainly dependent on your company’s demands, infrastructure, money, and workforce. A remedy that benefits one person may be a curse for another. 

As a result, depending on the advantages and cons of the service, each company should choose between on-premises and online Exchange for their organization. Finally, the company should extensively investigate Office 365 vs. On-Premises Exchange Server.