Most users are constantly asking about the solution to backup cloud data or export Office 365 mailbox to PST file format. In today’s post, we will learn about some ways to export the Office 365 mailbox to PST. However, Microsoft does not allow any direct way to back up or export mailbox to PST Office 365. Microsoft provides free and manual methods to export Office 365 mailbox to PST. Thus, the automatic solution is also available to perform Export Office 365 to PST for everyone without Outlook or PowerShell requirements.
Purpose Behind Exporting Office 365 Mailboxes to PST Files
Users can have various purposes for exporting Office 365 mailboxes to PST files. Some of them are defined below:
Users can easily save the office 365 archive mailbox to a local drive.
Save Office 365 mailboxes to a personal folder that enables easy access to data in case of poor Internet supply or slow connectivity.
Manage the size of Office 365 mailboxes by exporting them to the PST file format.
Now, I am explaining Office 365 native method using eDiscovery utility to export Office 365 mailbox to PST files as a workaround. The eDiscovery utility is supported within any Exchange Online plans but may work for selected Office 365 plans.
Method 1: Export mailbox to PST Office 365 using the eDiscovery process
It is a workaround process related to installing eDiscovery in-place, log in to your Office 365 account and follow the steps below:
Once logging into your Office 365 portal, go to the Microsoft 365 admin center >> Security.
Then select Permissions >> eDiscovery Manager.
Now, add your account as an eDiscovery administrator using the Edit button and simple (delete and copy).
After becoming a member of the eDiscovery Manager role group. Then, go to Search >> Content Search.
Go to the Search window. And, click New Search.
Now, select Exchange email or select specific mailboxes using the Select users, groups option.
Now, select Exchange email or user, choose a specific mailbox from the group option. Also, you can allow export from SharePoint and public folders here by checking on the Exchange Public Folders option.
Along with Location Filter, the Search page provides you various filtering options: (Keywords/phrases, Time ranges, From/To/CC/BCC fields, Message types.
In the next window, you need to provide the search name and description. Then, Click on the Save button.
After clicking on the save button, the wizard with the search background window will open. Just go back to the Content Search page, refresh the page, and go to search.
In the next window, you get that the search result-related details. Click on the Export results tab.
If you require to include encrypted files, skip checking on the Enable deduplication.
Now, click on the Export button in the current window.
A new wizard will start with Data Export. Then, Go to the Export tab and go to Search again to view processing.
Wait for the process to finish or click on Download result directly.
Don’t forget to copy it, as it will be necessary for the next ClickOnce application.
ClickOnce application: The ClickOnce application will launch the requested eDiscovery PST Export Tool.
Once opening eDiscovery PST Export Tool then Paste the copied key and set the folder where you want to store the PST files.
The eDiscovery tool will process the export. Close the application when done.
eDiscovery (content search) can be a good technique in some cases to export Office 365 mailboxes to PST. Still, you should be aware of some potential problems with this method.
Problems using eDiscovery tool to export mailbox to PST office 365
Items missing errors,
High probability of PST file got corrupted,
The export process takes a very long time.
Very problematical process and requires prior experience.
This method cannot reliable for exporting selective data altogether like, emails, calendars, and contacts.
Since we recognized that users face many problems during free and manual Export Office 365 mailbox to PST files. Therefore, it is better to use fast and reliable software to office 365 export mailbox to PST.
Method 2: Professional Software – Shoviv Exchange Recovery Manager
Shoviv Exchange Recovery Tool is an innovative solution that provides users with multiple advanced and user-oriented features. Besides, it lets users export the Office 365 mailbox to PST with a few simple steps. It restores data not only in PST but also in other file formats. The tool comes with an advanced incremental export feature to export Office 365 mailbox to PST effectively. This software also enables the restoration of PST file data to Office 365.
Shoviv Exchange Recovery Tool
Distinctive spread features of this software:
Export multiple mailboxes
This tool from Shoviv allows users to add and export single/multiple 365 Office mailboxes of any size to PST format without taking much time.
Split PST Functionality
The software also includes a split option for the resulting PST. Additionally, it allows users to set the size of large PST files accordingly to multiple smaller PST files.
The Preview capability
The software provides a preview of mailbox items to validate the data for export.
Search Item and Filter Option
A search item option based on subject, to, cc, bcc, from, item type, attachment name, read/unread message, etc. Then, you can include/exclude messages based on the date range and message class.
Incremental Export Feature:
When the process gets interrupted, this feature enables the process to resume and prevents already processed items from entering the process.
Conclusion:
In the above post, the user rifle for a response to Export Office 365 mailbox to PST. Laterally these lines, a safeguarded solution with no difficulties is declared in the above article. Shoviv’s software is a picture-perfect composite of the latest knowledge and user-friendly features. You can use the trial emulator version to measure this tool before investing. Also, the trail emulator version allows you to process the first 50 items per folder with all the features.
Nowadays, Outlook has become the most revolutionary way of communication. It supports OST and PST file format in windows and OLM format in Mac. Also, Microsoft Outlook extracts email attachment data in the Outlook PST file. So there are several instances where Outlook users want to export PST from Mac Outlook with attachments due to various reasons. It’s because the mailbox size gets increased that creates problems like corruption of the Outlook PST file, Outlook performance, and running out of the limit of the mailbox size created by the administrators.
Here in the below section, we will provide the possible way to convert OLM to PST with attachments on Mac manually and professionally. However, before proceeding further, firstly be aware of the reasons why users want to convert OLM to PST with attachments on Mac.
Reasons to Migrate Mac Outlook PST Files
If a Mac user wants to switch over to the Windows platforms, then the user needs to convert the data from OLM to PST format. Because Outlook for Mac supports OLM file format. Some of the reasons are listed below:
When the user switches from the Mac platform to Windows.
In the case, the user wants to access the OLM file in windows.
How to Export PST from Mac Outlook Manually?
If you want to export your Mac Outlook OLM file to PST format manually, you need to perform the steps below or you can use OLM Converter for Mac to convert OLM files automatically.
Step 1: Export Your Outlook OLM File
Open the Mac Outlook application and click on the Export tab under the Tool menu.
Choose the items you want to export and tap on the Continue button.
Save the Outlook for Mac archive folder to a specific location and press the Save button.
(Note: You can also rename the folder as per your choice.)
Here your OLM file has been transferred on the Mac system, then hit the Finish button.
Step 2: Configure Gmail Account with Mac Outlook
(Note: Outlook account must be login in Mac Outlook in which you are going to perform the below steps.)
Launch the Outlook application on your macOS.
Navigate the Outlook tab and choose Preferences.
In the Outlook preference wizard, tap on the Accounts tab.
Click on the + sign and click on New accounts in the Accounts tab.
Now enter your Gmail account address and press the Continue button.
Then, select the Gmail account which you want to configure with the Outlook Mac account.
After that, Enter your Password and press the Next button.
Here Allow the Microsoft application to access your Gmail account.
Confirm and press the Allow button.
Your Gmail account had been added, then hit the Done button.
Step 3: Create a New Folder in Configured Gmail Account
In this step, you have to create a new folder within the configured Gmail account in Mac Outlook.
Open the Mac Outlook which is configured with a Gmail account.
Right-click on the configured Gmail account and select New Folder.
Enter the Name of the folder to create a new folder.
Now your new folder is created and displayed on the left panel.
Step 4: Import OLM File to Mac Outlook
In this step, you have to import the earlier exported OLM files using Step 1.
Open the Outlook for Mac.
Then, From the tab bar choose Tools>Import.
Now, opt for the option Outlook for Mac archive file (.olm) and click on the Continue button.
After that, Locate the OLM file and tap on the Import button.
Lastly, Within a few seconds, your selected OLM files will be imported into Mac Outlook. Tap Finish.
Here, your OLM files will be successfully imported into Mac Outlook. After that, copy the same OLM file in the above-created folder in the configured Gmail account.
Right-click on the imported OLM file and select the Copy folder option.
After that, you will be redirected to the search box.
Now, search the above-created folder with its name.
Finally, Select the folder and press the Copy button.
After this, you view the OLM file in a created folder within the configured Gmail account in Mac Outlook.
Step 5: Configure Gmail Account with Windows Outlook
In this step, you have to open the same Outlook account which you have configured in macOS.
Open the Outlook applicationin Windows and navigate the File tab.
Then, Choose the Account settings>Account setting.
Next, In the email tab, tap on the New button to configure the Gmail account.
Now, enter your Gmail address and press the Connect button.
Here your Gmail account is successfully configured with Outlook. Press the Done button.
Step 6: Export PST from Windows Outlook using Import/Export
Navigate the File tab and click on Import/Export icon under the open and export.
Then, choose the Export to a file option and press the Next button from the Import and Export wizard.
Select Outlook Data File (.pst) option and tap on the Next button.
Then, From theconfigured Gmail account, select the above-created folder and tap Next.
After that, Browse the location to save the PST file and press the Finish button.
At last, Enter the Password to secure your PST file.
Using the above method, users can export PST from Mac Outlook with attachments. However, there are some drawbacks of this method, due to which users are looking for an expert solution to export their PST files from Mac Outlook.
Drawbacks of Manual Method
There are some drawbacks of the above manual process. We have listed some of them below:
Users required technical expertise to perform the manual method.
The process is quite lengthy and complicated for novice users.
Sometimes, importing PST files leads to data loss for the users.
It always needs a Gmail configuration.
Professional Approach to Export PST from Mac Outlook
Using the professional software, users can convert their OLM files to PST format by downloading the MacSonik OLM Converter software. The tool is a reliable and virus-free utility that converts OLM files into PST, EML, EMLX, MBOX, HTML, MSG, PDF, TXT, and other file formats. Also, this software imports the Mac OLM files to Gmail, Office 365, iCloud, Live Exchange, and more web-based clients. And, this utility converts OLM to PST with attachments on Mac. Additionally, the Mac OLM converter utility is compatible with Mac OS10.8 Mountain Lion, 10.9 Mavericks, 10.10 Yosemite, and above Versions.
Conclusion
This post comprises two methods, one is the manual approach, and another one is the professional solution. As we all know, there are a few drawbacks of the manual process for exporting PST from Mac Outlook using the expert solution. Therefore, after considering this we have introduced the OLM converter tool that effortlessly helps users to export pst from Mac outlook (OLM files) to Outlook. You can also use OLM to PDF Converter tool to convert Mac OLM file into PDF format only. Thanks for reading this article. To conclude, I hope you found it helpful. For the latest updates, visit this blog regularly.
Gmail is a free email service of google with a feature-rich environment. Users store lots of information in Gmail, which can be very crucial for them, such as bank statements, Govt. documents, emails, and other important data. Gmail users can temporarily lose access to their email account, or anyone can get authorized access to their Gmail account. For eliminating these horrifying scenarios, we suggest always keeping a full backup of Gmail emails.
In this write-up, I’ll describe two well-known methods to backup Gmail emails. One is by using a native way, and the second one is using a Gmail Backup tool. Let’s elaborate.
Google Takeout to Backup Gmail Emails
Google Takeout, despite the name it is no food service. It is an inbuilt utility provided by Google to download existing Google data. Users can use it if they have sufficient time and want to perform the backup manually. There are two ways to use this method.
Tract1:
First, log in to your Gmail account.
Make a click on your profile and click on the Manage your Google Account option.
Now select Data & Privacy from the left pane and navigate the Download your Data option.
Next will be the Google Takeout window, select the Mail and choose the file format to store data. After that, click on the Next Step button. (Also can select specific items).
Now choose where you want your data for download and also select frequency, File type & size. Once done, click the Create Export option.
Tract2:
Login to your Gmail account.
Then Search the Google Takeout on Google.
Now, click on the Download your Data option.
Select the Mail checkbox and choose the file format to store the backup.
Then, choose a destination, frequency, and backup file size.
At last, click on the Create Export option.
These are two processes to use the Google takeout feature to backup Gmail emails. But Google takeout has a few limitations, for example:
It has a limit of 2-3 archives per day and 7 per week.
Google Takeout may take days or weeks to accomplish the task.
The shared folder will not be downloaded using Google Takeout, even if the folder has files created by you.
Google Takeout process can get interrupted, and you have to start over the backup process.
You cannot backup Gmail emails in batches. Hence, you can only backup your Gmail account.
A better way to backup Gmail emails is using a third-party tool. There are many third-party Gmail backup software on the internet.
A backup tool named Shoviv Gmail Backup tool is the best software to backup Gmail mailboxes.
Gmail Backup Tool to Store Gmail Emails in Local Directory
It is a Gmail Backup tool designed by professionals and provided with multiple advanced features. The software allows users to backup Gmail mailboxes into PST format, and also users can backup Gmail emails concurrently. Let’s go through the step-step process.
Install and open the software on your system.
Then, click on the Backup Jobs option from the dashboard.
Now provide the job name and add Gmail mailboxes to backup.
Next, browse/create a backup directory to store backup files.
Then use the filter option to include/exclude specific items.
Following will be Scheduler wizard, schedule the backup process.
The last wizard will be other settings. From here, you can run multiple threads to maximize the speed.
At last, click on the Create Backup Job button.
After completing all the steps, the Shoviv Gmail Backup tool will start to backup Gmail emails.
Why Prefer Automated Tool over Native Method?
The manual method may save you some bucks, but Google Takeout stores Gmail backup in MSG file format, and you can have multiple MSG files. Also, the Shoviv Gmail Backup tool has many user-oriented features.
It has a default incremental backup feature to resume the interrupted process without creating any duplicate.
Users can backup multiple Gmail mailboxes in a single batch, and the numbers of Gmail mailboxes don’t affect the software skills.
This software allows users to schedule the backup process daily, weekly, and monthly basis. Also, it can backup Gmail emails concurrently.
Allows users to include/exclude specific items from the backup process.
If the process stops in the middle of the backup, users can resume and restart it from the dashboard.
It is the most advanced and cost-effective way to backup Gmail emails.
Users are enabled to create multiple backup jobs and run them simultaneously.
Wrapping Up
In this blog, we have discussed why to keep Gmail emails backup and ways to backup Gmail emails. Here, I have provided two methods now it depends on you what you choose. But before making any decision, install and use the free Shoviv Gmail Backup tool version to get a better idea about it.
