Outlook duplicate remover tool vs the manual method!

Outlook duplicate remover tool vs the manual method!

Now and again, for instance, via synchronization, when we receive emails or after moving our mails from an old to a new or another account, the duplication of email messages might get started in Outlook. The elimination of the copied items in Outlook might get done by following some steps or instructions. However, this is a much tedious cycle or can be performed using an Outlook duplicate remover that can be done by spending a few minutes. Here in this blog, we are going to discuss how to remove these duplicate items in Outlook.

A manual method can help remove duplicates from a PST file. It is a long and complicated process; however, using a professional tool is quicker and more effective.

Why do Outlook items duplicate?

Some of the various common reasons that can lead to PST data duplication are:

  • The mailbox setting is incorrect.
  • The inappropriate settings of a mailbox.
  • Incorrect account setup.
  • Technical issues.
  • By using any third-party antivirus scanner.
  • Incorrectly configured rules.

Downsides of duplicates in PST files

Duplicated items in PST files can create some significant difficulties like:-

-Data corruption, the delayed performance of the application. In a nutshell, it may disturb the efficiency of the mailbox and can cause some unwanted errors.

– Whenever the application starts, msgs on the server get reloaded. This affects the overall performance of the system.

– More than one item in the mailbox results in the PST’s enlargement and causes corruption in the file.

– Since every business has to deal with much data and daily emails, this can be a significant problem.

How to remove duplicate items from Outlook’s PST files?

To exclude the duplicate email files from your Outlook; first of all, you get ready to eliminate the copied items of Microsoft Outlook. You need to discover the reason for the trouble and afterward settle the issue. However, if you cannot accomplish something, then follow the description.

Configure the procedures correctly to verify whether the Outlook commands are set up correctly or not. Nevertheless, if it is incorrect, it will create errors between different email folders. To avoid this, make sure you organize the rules correctly.

Follow the below-mentioned steps to remove duplicate items.

1- Set up your inbox updates periodicity:

 It would help if you uplifted the inbox update frequency. Start Outlook and go to the send/receive option. Now click on Send or Receive Groups. Set the significance by 15-30 minutes.

2- Clean up your inbox:

The Outlook is tied with various utilities and add-ins, which can help you erase the duplicate items easily. Follow the steps to do so:

  • Start Outlook.
  • Click on any mailbox folder.
  • Go to Home> Clean-up.

Now configure the below steps:

-The Clean-up conversation will erase and move the duplicate files that are available there. 

– Clean-Up Folder will eliminate the copied emails from any particular folder 

– Clean-Up Folders with Subfolders will clean up the duplicate folders and subfolders.

Now right click on the Deleted items folder and click on the empty folder. It will permanently delete emails from there.

3- Antivirus Application

Now, if you get copied items in your mailbox, it can happen because of the ending of the server connection and surroundings of the Antivirus application. On the other hand, If the server’s connection doesn’t close correctly, at that point, the emails that are not flagged as identified will make duplicates. To agree with this, you need to read the Antivirus application manual and restrain email protection.

In the above steps, we examined how you can eliminate duplicate items in Outlook utilizing manual strategies. But at times, manual methods do not perform well to eliminate copy messages. In this case, we intend to say is, manual techniques are not the ideal method to eliminate duplicate items in Outlook, as they have limitations and disarray. Manual processes are very multipart to seek after. Users should eliminate exact items individually in manual steps, and the methodology turns out to be slow and dreary.

4- Using a third-party tool

The third-party tools are designed in such a technique that you don’t need to stress over duplicate files or other exact Outlook items anymore. There is a programmed Outlook duplicate remover that can make your life easy. Below is the information on the Outlook duplicate remover tool.

Also read:- PST Password Recovery

Outlook duplicate remover- A professional software

The third-party tool can be one of the protuberant tools to eliminate duplicate items in Outlook. One can quickly eliminate copied items by practicing Outlook duplicate remover tool. It allows the user to eradicate Outlook emails of various files in a solitary practice. Outlook Duplicate Remover Tool can eliminate identical items in Outlook along with the calendar, records, errands, notes, and so on. The tool offers different highlights to like an extraordinary working experience.

PST Duplicate Remover Tool is the ideal key for removing duplicate items in a PST record. You can wipe out copies by using Outlook Duplicate Remover Tool. It eliminates Outlook messages of different PST records in one go. It can erase duplicate emails in PST records other than eliminating calendars, journals, tasks, notes, and so forth.

A few highlights of an Outlook Duplicate Remover Tool

Some Outlook Duplicate Remover tools have unassuming graphical UI, which makes it simple to use for everybody, including non-technical users. Also, the software has a check/uncheck feature that permits users to eliminate duplicate content according to them. Additionally, a feature to eliminate deleted items comes with this software. So, one can pick that alternative for eliminating the deleted duplicate files. 

Outlook Duplicate Remover Tool can save the new PST record in the desired target after eliminating the duplicate items. 

  •  Removes duplicate Outlook emails, calendars, journals, notes, contacts, undertakings, and so on.
  •  Facilitates the elimination of duplicates across and inside the Outlook folder.
  •  Removes Outlook emails for different files at a specific time in a batch manner.
  •  Co-ordinates with ANSI and Unicode both PST file form, without size limitation. 
  •  Compulsory to utilize MS Outlook email client in performing mode while using this tool. 
  •  Support for all MS Outlook versions and Windows operating systems of an email client.


Nobody wants duplicity in the data, however, if for some reason, there is an issue of duplication in the PST files, the necessity for a duplicate elimination technique is an unquestionable requirement. While, for efficiently eliminating duplicity, manual strategies can not be wanted as there are numerous disadvantages identified with the manual methods. To conclude, the use of a specific Outlook Duplicate Remover Tool is valuable for this undertaking as it offers the favored outcomes.  

PST password recovery made easy- Best ways to unlock PST

PST password recovery made easy- Best ways to unlock PST

When Outlook users feel like you do not remember your PST file’s password, they look for a method to unlock PST files without having the correct password. However, reaching PST at that point seems like an impossible task for MS Outlook users. On the contrary, there are many ways to smartly recover the .pst file’s password. Users can reset and recover the PST’s password manually or using PST Password Recovery software.

It’s pretty common to forget or misremember passwords of Outlook documents. And a ton of people often feels blameworthy for forgetting the password. In each event you forget outlook’s PST password, you can’t enter the PST file and access the data in it. Following you trying to open password-protected PST files with an inaccurate password, you are shown an error message, which says, “The password you’ve got typed is inaccurate. Retype the password”.

Recover MS Outlook account’s password

Note:- You might have to present a confirmation app, signaling, or a recovery email.

In order to recover, Outlook’s accounts password follow the step mentioned below:-

  • Launch MS Outlook and continue with the link ‘can’t access your account’.
  • Select ‘I forgot my password’  >> “Next”.
  • Type your Outlook address in the field “Microsoft account”.
  • Choose a verification method from ‘comprise Email, Text, or I don’t have any of these options‘.
  • Put down all the information required in the verification form.
  • Enter the received verification key.
  • Create a brand-new password and log-in to your account.

Barring yourself outside of your PST file is considerably annoying, not possessing the capability to memorize your password can get on your nerves. Nevertheless, as stated above, there are various procedures that you can follow to assist you with the opportunity to retrieve the PST file’s password. 

Now, let’s have a peek at the manual method to remove .pst file’s password and access data stored in it. This method is costless and very easy to use. However, the problem that appears with the manual method is that it can not remove passwords from PST files from all MS Outlook versions. In this scenario, the most practical solution is to side with PST Password Recovery utility, which works for every version of Microsoft Outlook.

Also read:- Merge PST files

How to remove password from PST files using PST19upg.exe?

A built-in utility called PST19upg.exe, which comes in with Outlook 2003 and all the lower MS Outlook variants. This feature delivers the Outlook PST password recovery by promoting the MS Outlook to a more current version. This arrangement enables users to reset the PST password conveniently. Apply the below-mentioned process to reset the password from the protected file.

1- Close the Microsoft Outlook window on your computer and perform a backup of the PST file prior to applying this method.

2- Begin the inbox repair tool and select the Repair button.

3- Now hold the Window button +R >> browse PST file location >> click enter.

4- Generate a copy of the PST file >> name it PSX >> rename the fresh PST as the original PST.

5- Locate the PST file(PSX) as PST19upg under the command prompt >> click enter.

6- Immediately you will receive a fresh password-free PST.

Using this utility is rather easy, although the arrangement is only applicable in Outlook 2003 and the below variants. This approach doesn’t serve in Outlook 2007 and higher versions of Outlook. It runs in the ANSI format of the PST file and not in the UNICODE.

A professional software application is recommended, in the scenario where the manual method is difficult or lengthy to apply for the users. A PST file creates a duplicate of the emails, items, and data that is present on a user’s Outlook account. A password recovery tool can recover Emails, Email attachments, contacts, journals, notes, calendars, and tasks from a PST file.

Professional help to unlock PST files- An expert tool

An expert software built to unlock PST files and recover passwords for the PST file is generally known in the market as Outlook Password Recovery or PST Password Recovery Tool. Employing the PST Password Recovery tool, you will be fully equipped to recover the password without any trouble. The interface of this utility makes you feel like Outlook working to Recover PST password.

It provides users with three suggested passwords to apply to 4 digits ASCII/Multilanguage PST files. Using those 3 new passwords, one can be picked to Unlock PST files. This sort of software is usually available to download on your computer as a trial run before you decide to buy them.

Several advantages of the PST Password Recovery includes

1- Removes password even from large-sized PST files.

2- Recover or reset passwords for every PST file created in all the versions of MS Outlook 2016, 2013, 2010, 2007, etc.

3- Works for both PST file formats i.e. the Unicode or the ANSI mode.

4- Long and multilingual PST files are also compatible to be unlocked effortlessly.

5- It does not cause the recovery process to make any changes to the data of the files.

To make a wise choice between the above-mentioned methods to unlock PST files, scour the internet, inquire about the software, and find that best suits your requirements. Compare the chosen tool with the manual method, then make your selection. 

In my opinion, the manual method is costless and works best for users, who have Outlook versions that support PST19upg.exe utility. If not, the PST Password Recovery tool can help you with the removal of the PST file’s password and provides many other features albeit it charges a fee.

Merge PST files [Expertly]- Everything There is to know!

Merge PST files [Expertly]- Everything There is to know!

A user’s Outlook account saves all the mailbox data in a PST file. The ‘data’ here represents all the information in emails, calendars, contacts, etc. PST is the portable storage table generated as a .pst extension. In this article, we will discuss the need and ways to merge PST files easily.

What are the differences between OST and PST files?

1- OST files are only compatible with the Exchange server. On the other hand, PST files work efficiently with various services.

2- Moreover, OST files are generated automatically as a folder in users’ devices by Microsoft Outlook or Exchange server. While, users create PST files to store details from emails, contacts, calendars, journals, notes, etc., from their mailbox.

3- Then again, working with OST files is much easier as users can make changes in .ost files without being connected to the network. But, PST files require a connection to modify data in them.

Reasons to merge PST files.

Some of the most prominent reasons to merge PST files include:-

  • Sometimes, it is harder to share multiple files with someone in one go. And, merging PST files can make it simpler to transfer a single file.
  • Managing and handling PST files become much less complicated after merging.
  • Users with more than one account in MS Outlook would like to merge all the accounts.
  • Usually, users do not appreciate having to open multiple files over and over again. So, after merging the PST file’s data, the users will have to open only a single file to access their data.
  • Generally, users like to backup their critical data. Another reason to merge PST files is to avoid accidental deletion of the information.

The chances of users merging PST files are growing higher with each new version of MS Outlook. In the previous version of MS Outlook, the PST file storage limit was 20 GB. However, Microsoft decided to change it to 50 GB in the newer versions, such as Outlook 2010, 2013, 2016, 2019, and Office 365. 

What are the methods to join/merge PST files?

I- The manual method- Includes two main steps. 

a. Generate a new PST file.

b. Import all the other PST files’ data in the new file.

II- PST Merge Tool- A professional software to merge PST files automatically.

A step-by-step guide {Manual Method}:-

Step 1:- Create a PST file.

  • Launce MS Outlook and select ‘New items.’
  • Click on ‘More items.’
  • Choose ‘Outlook data file’ and mention the location you would like to store the file.
  • Assign your PST file a name and click on ‘Ok.’

Step 2:- Now import the PST files.

  • Start MS Outlook and then click on File tab >> Open >> Import.
  • Then, in Import and Export Wizard dropdown, select the Import from another program or file title.
  • After that, Click on Next and pick the file type to import.
  • Now, select Outlook Data File(.pst) >> Next >> Browse >> file to import.
  • Then, Mark the Do not import Duplicates option >> Next >> Choose the “folder to import from.”
  • Check the Include subfolders and Import items into the same folder, then Finish.

Pros and cons of the manual method:-


1- Cost-efficient.

2- This method works best for a small number of PST files.

3- There is no need to spend time looking for the perfect software.


1- It’s Ineffective for a massive count of files.

2- Time-consuming and tedious process.

The Third-party software might cost you a bit but does the job quickly and efficiently. As, it fights all the limitations of the manual method to merge PST files users encounter.

Professional Software(PST Merge Tool)

Many MS Outlook users fancy a proficient software application to merge PST files when they don’t wish to settle on the manual method considering its lengthy procedure. Because, this kind of expert software is an ideal arrangement that merges PST files into a separate PST file in a short duration of time. 

Additionally, there is an adequate number of this software present in the market. It ensures to cater to the merging needs of PST files efficiently. However, not all of the available options in the extensive collection are up to the mark. Some of these software tools have marked their presence. Hence, I would advise you to choose wisely.

A few of the advantages that most of the PST Merging tools in the market have in common are:-

  • It merges multiple PST files at a time.
  • Compared to the manual method, it takes no time to merge PST files.
  • Besides, it is able to merge PST files regardless of their size.
  • Compatible with almost all the Windows OS and MS Outlook variants.
  • Lastly, it let’s users examine the software by providing a costless trial run.

Note:- This trial run merges only about the first 50 items. This number depends upon the service provider. Some let you merge 50 items, some only ten items.

How much do these tools cost?

Generally, the cost of this sort of tool can range from $20 to $150. It depends upon the licensing you’re trying to buy. Usually, there are personal, standard, and technical licenses. A personal license costs the least, while technical the most among the three. Personal license is suited for individual or home users, standard license for organizations and technology-related companies set up in various locations.

If you have any questions regarding the subject, feel free to comment.

Also read:- Download Office 365 Emails to Outlook.

Top software to merge PST files(In my opinion)

Stellar Merge Mailbox for Outlook 

An incredible asset to merge different Outlook PST files into a solitary PST. By joining PSTs, you get a structured hierarchy in the PST document. It offers the feature to merge all or select Emails, Contacts, Notes, Calendars, To-Do, and Task folders. You can use PSTs from various Outlook versions without worrying about data corruption or loss.

  • Merges or joins PST files with 100% data accuracy. 
  • Furthermore, it recovers new or existing PST, Outlook profile, Office 365, and Exchange.
  • Finally, it works like a charm with Outlook 2019, 2016, 2013, 2010, 2007, and other variants.

I hope this article helped! Cheers!